Management & Productivity

Time Management Tools and Beesy

March 23, 2015

Écrit par Christopher Mesquita

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HOW TO SAVE TIME AT WORK?

How to get more productive at work and not lose time?

1. Time waste

Admittedly, most of our day at work is not necessarily productive! It is important to know how to manage our time and not to lose any. Most of our days are spent on sending emails and other tasks (telephone, communication, meetings, etc.).• The majority of managers have about 62 meetings per year which is about 1000 hours per year, per manager.
• Managers have approximately 300 actions to be performed annually, which means that they would use about 15 books a year.
• Professionals write about 30 hours of reports per year, which means 4 hours per week for a CRM and 2 hours per week per project.

According to a study done by the Institute EasyPanel, for e-commerce site Crucial.fr, almost half of respondents (43.3%) spend up to 30 minutes a day on tasks that are not directly related to their work. A quarter (25.1%) even loses up to one hour a day and some (89%) professionals’ think that they are wasting too much time in the office.

 time management tools and beesy

In this article you will be able to find several solutions that will help you save time and will help you increase your productivity. The potential benefit of time management techniques is the ability to optimise the way you spend your time in order to extract the best possible results in the shortest period of time.

 

2. Solutions

Office life: Attending meetings seems to be an evidence in the life of an executive. A study done by the firm Perfony on 340 executives surveyed, in April, 98% of them believed that meetings are required, three quarters believed that they make them waste a lot time.Here is a list of solutions that will help you save time at work. These solutions are not set out as an exhaustive list. We will update it with your ideas and recommendations.

  • The absence or poor planning:You must be organized to use your time effectively.
  • Make to-dos’ one by one: : Do the most important things first.
  • Reduce your priorities: Make a list of four things you’d like to accomplish.
  • Manage your time
  • Delegate: You cannot do it alone. Do the things in which you are good at and enjoy. With Beesy it is possible to assign an action to a colleague directly from the app.
  • Procrastination: Avoid spending time on websites that are not directly related to your work.
  • “Travel” with your tablet: : Has we explained in our article article “iPad for business use is extending” , the iPad is a powerful tool that helps you gain in productivity while traveling.
  • Scanning notes: : Handwritten notes with digitalised SmartPen.

Despite these different solutions, the most important one is to learn to say NO when you are overworked.
We all have good intentions when it comes to help a friend or colleague, but say no to “useless” commitments can give you time to recover from deadline work to “recharge”. Saying no to daily distractions allows you to focus on what is important to you.

Saying no is a way to stay productive.

 time management tools and beesy

 

 

3. The Beesy solution

With the iPad Beesy app Beesy and Beesy.me platform on computer (PC or Mac) Beesy.me allows 40% of our customers to save at least 30 minutes a day, which is a 2 and half hours per week!

How?
Today, managers – customers, projects or teams – spend more than 50% of their time between meetings, monitoring their actions, and reporting.Beesy proposes a simple solution to digitise, centralise and share all the information from meetings, appointments or brainstorm of a team.
They can:
• Save time on repetitive and time consuming tasks
• Focus on their operational actions
• Monitor easily business activity

 time management tools and beesy

As explained above, taking notes with Beesy can help you save at least 30 minutes per day.

You will be able to replace your paper notes taken by a structured note-taking tool. If you regularly use ToDo lists, you know how long it takes… Beesy configures a task manager by importance, urgency, owner, due date, priority.

You can also create your ToDo lists and your employees’ from your note without rebounded from, which will help you, especially to manage your teams. You will have the opportunity to organise you work in less than 10 seconds.

During meetings, once you have finished your note taking, Beesy allows you to send a report to the participants in 1 click.

You will be able to share information in real time with your employees, elected or your providers.

 

For those paper and pen addicts!!

time management tools and beesy Livescribe 3 SmartPen + Notepad + iPad
For pen and paper lovers, Beesy found the solution which will allow you to gain the maximum possible time in your day. SmartPen technology allows you to take notes on paper that are automatically scanned!Livescribe 3 SmartPen allows you to take quick and easy notes using “templates actions”, which will be transferred and transcribed on your iPad. You will be able to directly assign actions to your contacts, date and directly send a report to participants leaving the meeting, you are sure to save time!

Livescribe 3 SmartPen + Sticky + iPad
With Sticky digitized notes, never forget your ideas; simply write them down and then throw them away. You can capture your actions (create tasks, drawings, call, email..).You will organize our work with GTD (getting things done) method.

Hope this article will help you!

Follow us on Twitter : @BeesApps Facebook and Google+ and feel free to give us your opinion!

Sources:

Meetingsmag
Huffingtonpost
LeFigaro

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  • A planning tool
  • A collaboration tool
  • A reporting tool…

…and much more! Project management will no longer hold any secrets for you.

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