How To Prioritize Tasks On Your To-Do List?
Have you ever had the feeling where you never know where to start at work?
Dr. Gail Matthews, a psychology professor, did a study on goal-setting with 267 participants. She found out that you are 42% more likely to achieve your goals just by writing them down!
From my own experience, I think this is true and it keeps me motivated and committed! In this article, we’ll look at the top 5 tips on task management : how to prioritize our tasks and achieve your goals.
Check out these 5 great tips on task management and MUST read articles!
Define ALL your goals:
We all have a long list of goals that we need to achieve and we are not sure which ones are the most important. Your first step should be to list all of them, we are aware of the explicit ones but we should not forget to list the implicit ones that are not on our agendas. The first ones are our daily actions and projects that we have to complete and our « hidden list » of goals contains our full work goal » The main problem is that we mainly focus ourselves on the explicit ones and hardly ever list the implicit ones. So how should we do so?
With SMART goals you will be able to devise ALL your priorities in every aspect according to 5 criteria’s: specific, measurable, attainable, relevant and time.
How to list your goals with Warren Buffet’s process
22/06/15 – “What Are SMART Goals?” via YourCoach- You could say that the whole human endeavour is geared towards setting and achieving goals. Goals are part of every aspect of life: how you conduct your relationships, what you want to achieve at work, the way you use your spare time…
22/06/15 – “Warren Buffett’s 5-Step Process for Prioritizing True Success” via LiveYourLegend- The process goes a bit like this: Something motivates us to make a change. We’re excited. We set all kinds of big goals. We create a plan to make it happen. We’re still excited. Then we look at the list. It’s twenty pages long. We don’t know where to start. We get overwhelmed…
Prioritize your goals:
How many goals can we actually handle? Did you know we could only process less than 7 things at a time? If you have more than 7 priorities on your list you’ll never be able to accomplish them, you’ll experience a decision dilemma: “What do I do next?“. In consequence you need to reduce and choose ta maximum of 7 goals an efficient way to do that use the Pareto rule. Do what is most important first using the Pareto 80/20 rule (80% of our typical activities contribute less than 20% to the value of our work).
“How to Prioritize Work Effectively and Focus on Your Goals” – via Freshbook –
“Prioritizing work is an important time management skill for small businesses and freelancers who often work on multiple projects at the same time for different clients. To effectively prioritize your projects, you need to identify how urgent and how important all your different work tasks are, and rank …”
Break it down:
When you have big projects to do, it’s easy to get overwhelmed and it can be challenging to know where and how to start. Sometimes it’s hard to even want to start, so we procrastinate. To avoid that you should break down your tasks into smaller tasks, and set deadlines for each phase. This way it they will be more manageable. According to Susan Ariel Rainbow Kennedy aka SARK you must break them down into micromovements: « they are tiny, tiny little steps you can take toward completion in your life. I’m a recovering procrastinator and I have a short attention span so I invented micromovements as a method of completing projects in time span of 5 minutes or less. I always feel like I can handle almost anything for 5 minutes! Then, visualize your tasks: Professionals love using Sticky Notes because they are a simple way to take notes. They’re a great ways to brainstorm, collaborate, display and visualize ideas. And finally, organize your goals by breaking down the first tasks first, with the AGILE/SCRUM methodology.
Beesy allows you to get organized according to 5 different tabs; your dashboard, notes, actions, people, and projects.
23/06/15 – “How to Break Down a Massive Project Into Sub Projects” via SmallBusiness-“A massive project that requires extensive resources and includes a variety of integral pieces can be overwhelming. It’s easy to lose sight of the main objective when you get lost in the details of a large project. Find a way to break down the whole into smaller, more manageable sub-projects to make your work processes run smoothly…”
23/06/15 – “5 Smart Ways To Use Sticky Notes” via BeesApps-“Have you ever been in the situation where you are overwhelmed with work and projects that you can not get your thoughts straight? Professionals love using Sticky Notes because they are a simple way to take notes. They’re a great ways to…”
23/06/15 – “How To Implement Scrum in 10 Easy Steps” via AllAboutAgile.com-“When I first encountered agile development, I found it hard to understand. Okay, I might not be the brightest person you’ve ever met! But I’m not stupid either, I think There’s a myriad of different approaches, principles, methods and terms, all of which are characterised as ‘Agile’…”
Clear your to-do and you’ll be able to clear your mind: According to a new LinkedIn survey, only 11% of professionals regularly accomplish all the tasks set on their to-do lists. What about the remaining 89%? Most of the time they’re being distracted from their goals, about 96 minutes per day, and do not concentrate themselves on the most important tasks. Have you ever heard of Eisenhower’s matrix? It is a simple strategy for taking action and organizing your tasks, using a decision matrix where you separate your actions based on four possibilities. How about using a productivity tool such as Beesy you will be able to plan you week using this matrix and set the most important things first
23/06/15 – “How to be More Productive and Eliminate Time Wasting Activities by Using the “Eisenhower Box” via JamesClear- “isenhower had an incredible ability to sustain his productivity not just for weeks or months, but for decades. And for that reason, it is no surprise that his methods for time management, task management, and productivity have been studied by many people…”
Track your progress:
Do you feel swamped with work and have the feeling you cannot get things done? No matter how good you are organized, if you don’t stop every now and then to look at the “big picture”, you’re going to get overworked. If you recognize yourself here then it is about time to sit down alone and start to learn how to make a weekly review. You’ll be able to improve yourself, see what you have achieved from the past week, and plan your week better with this past experience. To do so: It has to become a pattern.Set time a time during the week, check what has been done, check your calendar, list your priorities and set your goal for the week
23/06/15 – “Six Benefits to Weekly Action Planning and Review” via DannyBecketjr- “Do your weeks ever just feel out of whack? Things keep popping up, people are asking to meet with you, and you feel like you can’t get anything done? Don’t feel bad if this is you, lots of people suffer from this. I like to call these weeks “dysfunctional weeks” – weeks where things aren’t operating as they should…”