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Infographic: Tablets – new organization tools for work
September 12, 2014
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TABLETS, NEW ORGANIZATION TOOLS FOR WORK IN BUSINESS
Two timeless problems of professionals around the world are wasted time, and lack of organization at work. These two factors have a direct impact on the business of a company, a fact which highlights the necessity of organization tools for work.
According to studies, up to 50% time spent working is unproductive, focussing on necessary tasks that do little of value, such as processing emails.
The resulting pressure to perform efficiently has pushed professionals to find organization tools for work to increase their productivity. In recent years, companies have seen an influx of employees bringing their own devices to work to use these tools. This is a significant issue that raises risks such as loss of classified information or important data, but despite these risks most CIOs are yet to determine an efficient way of tackling this problem. To understand this phenomenon, it’s important to know the reasons that led to this new way of working.
WASTED TIME, WHAT ARE THE FACTORS ?
Almost invariably, meetings are the primary cause of this wasted time. These encounters are inevitable in the business world, but are they really so productive?
On average there are 62 meetings held per employee per month, which is 31 hours of lost productivity per month. In addition, many different types of meetings combine to represent a significant annual cost for a company:
- Project meetings: € 3,000
- Client meetings: € 5,000
- Team meetings: € 10,000
- Executive meetings: € 30,000
Another factor in the loss of time in business is information processing. A normal employee receives on average 110 emails per day, which represent 25% of their working time. For businesses, information processing is 150GB of data stored per year, or 12GB of processed an average day for an employee. Most of these emails are repetitive tasks which are a constant source of lost productivity.
These various time loss factors may be due to the fact that the organization tools for work are inadequate. For example, a employee loses on average 20 minutes a day to manage their schedule, 10 minutes to general maintenance and 10 minutes to coordination of meetings.
Several organization tools for work are available to automate the management, but paper is still widely used in many companies:
- 13% use paper to manage their calendar
- 32% use paper to manage their projects
- 38% use paper to manage their ToDo lists
This represents 32% of their business.
All these factors combined justify the average professional’s search for tools to organize themselves and others, to facilitate processes and assist with management of their business. In recent years there has been a new type of device that has begun to be used to significantly increase productivity at work: digital tablets.
TABLETS, AN EFFECTIVE TOOL FOR PRODUCTIVITY
Nowadays tablets are no longer seen purely as a means of entertainment, but as a real productivity tool, hence the growing interest of companies in these devices.
In 2011, tablet sales were 65 million with a forecast of 280 million for 2016. The three major players in the market are Apple with 50% market share, with Android 40% and Windows 10%. Of these sales, 14 million units were sold in 2011 to reach a current market penetration rate of 21%. In 2016, it is estimated that there will be 35% market penetration with 100 million tablets sold to businesses.
These estimates are opening the doors to a new, diverse market of productivity applications. Today there are 900,000 applications divided into 24 categories in the AppStore. In 2013, there were 25,000 productivity applications available, or 10 times what there was 3 years ago. Currently, 11% of Europeans and 8% of Americans use some form of productivity application. There is a great diversity in the most popular of productivity apps. Around 30% of them are related to taking notes, another 30% to management and document creation and the remainder are split between calendar management, To-do lists and project management.
This new market is growing rapidly and has seen the birth of several solutions treating the problem in isolation from the others. For example, the management of a calendar is connected to taking notes during a meeting, taking notes is often related to To-do lists and project management etc. The obvious issue here is that there is no way currently to create a cohesive, end to end solutions for professionals. Or is there?
BEESY AN ALL-IN-ONE TOOL FOR PROFESSIONALS
In BeesApps we assume that all information entered in a meeting are related to the set of actions to deal with a project. Beesy offers making intelligent note taking that can automatically generate to-do lists for you and your employees.Beesy targets six key needs of professionals:
- A professional all-in-one solution that consolidates information in one App (Calendar, notes, storage, task management, etc)
- Intelligent note taking for quick and efficient entry
- A record of meeting minutes in less than 1 minute
- The automation of task management from these notes
- Team management via the delegation of tasks right as you are taking notes
- Analysis of project priorities and objectives
The integration of all these features means that Beesy provides a significant boost in productivity (6% productivity gain / day). The results of a satisfaction survey conducted among Beesy users demonstrates that:
- 40% of users gain more than 30 minutes per day by using Beesy
- 70% gain more than 15 minutes per day by using Beesy
Join our 60 000 users
who improve their activity management with Beesy
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